GAP
Grants for Artists Program
Frequently Asked Questions
When is the deadline?
Is this a postmark deadline?
May I hand deliver my application?
May I mail my application?
Do you accept electronic applications? What about a fax of my application?
Where are you located?
My project/program costs more than $1,000. Is that okay?
How many grants will TACBR award?
Why must I reside in one of TACBRs service communities in order to receive a GAP?
Why must I remain in the service area for the duration of the grant?
Why must I wait three years before re-applying (if I receive a GAP)?
Why can't Directors and Conductors apply for GAPs?
Why can't college students apply for GAPs?
What if my discipline isn't listed?
I have a program/project cost that is not listed in the guidelines. What do I do?
How are panelists selected?
May I contact the panelists about my application?
I submitted my application - prior to the March 6, 2009 deadline - and realize I forgot to include an item. What should I do?
Why does my project/program need to take place between July 1 and June 30?
Why do I need to make three (3) copies of each application item?
Do I need to answer all of the narrative questions?
How do I ensure that my application is complete?
I would like to outline a project/program that is currently underway. Is that okay?
Do I need to match the grant award with other funds?
May I use the funds to purchase equipment (i.e. lap tops, digital camcorders, etc.)
Why do I need a Work Sample Index?
Do I need three (3) separate sets of my work samples?
Why are there limits as the number of slides/digital images, length of audio cassettes, etc.?
What will the panelists look for while they are reviewing applications?
Must I have an outreach component?
When will I learn if I've been selected for a grant?
What happens if I receive a grant?
May I receive the entire grant up front?
When is my final report due?
I was not selected for a GAP award. May I receive feedback on my application?
May I re-apply for GAP next year?
Where does GAP funding come from?
When is the deadline?
Friday, March 5, 2010 by 5:00 p.m.
Is this a postmark deadline?
No. This means your application must be in our offices on/before this day.
May I hand deliver my application?
Yes. Just make sure you deliver it on/before Friday, March 5, 2010 at 5:00 p.m.
May I mail my application?
Yes. Just make sure you allow time for delivery. We also recommend that you send your application with a return receipt or by other means that provide documentation of date sent.
Do you accept electronic applications? What about a fax of my application?
No. You must submit all information via regular mail, Fed Ex, etc.
Where are you located?
Mailing Address:
20 Church Ave S.E.Roanoke, VA 24011-2128
Physical Address:
One Market Square - Second Floor
Roanoke, VA 24011-1434
What are the eligible grant awards?
Up to $1,000.
Do I have to be a member artist in order to apply for a GAP?
Yes, you must be a current member. Go here for information about joining.
My project/program costs more than $1,000. Is that okay?
Yes. However, you are only eligible for up to $1,000. List the entire project costs in your GAP application under the budget section knowing you are only eligible for funding up to $1,000.
How many grants will TACBR award?
We hope to award eight (8) GAPs in the following discipline categories: two (2) literary arts; three (3) performing arts; three (3) in visual arts. However, this may fluctuate depending on the number of applications and recommended proposals.
We will award ten (10) $1,000 GAPs in any discipline including literary arts, performing arts and visual arts.
Why must I reside in one of TACBRs service communities in order to receive a GAP?
TACBR is a regional arts agency (as opposed to the Virginia Commission for the Arts - our state arts agency) and provides programs and services to identified communities in southwest Virginia. In addition, we are a very small arts agency, with very limited staff and limited funds to award.
Why must I remain in the service area for the duration of the grant?
TACBR supports local artists and local arts organizations. These grant funds are designed to assist local artists so they will continue to live, work and succeed in southwest Virginia communities. If you know you won't be residing in the service area throughout the grant period, we ask that you not apply so another artist (one who plans to remain in our service area) can apply.
Why must I wait three years before re-applying (if I receive a GAP)?
Because we have very limited funds, TACBR is trying to provide as many opportunities as possible to our local artists and in researching other grant programs, this is an acceptable practice in which to ensure access to more than any one core group of artists or grantees.
Why can't Directors and Conductors apply for GAPs?
Although there are many artists working in this capacity and are extremely talented, TACBR is focusing these very limited grant funds in support of individual producing artists.
Why can't college students apply for GAPs?
GAPs are intended for working artists only and those currently pursuing a career as an artist.
What if my discipline isn't listed?
Please contact Rhonda Hale 540-224-1205 or rhale@theartscouncil.org TACBR has attempted to provide a complete and comprehensive list of grant disciplines, but if you feel your discipline is not represented, please contact staff prior to submitting your application.
I have a program/project cost that is not listed in the guidelines. What do I do?
The allowable costs in the guidelines on page 4 are not definitive list. You may have additional costs that are allowable.
How are panelists selected?
TACBR will identify professional multi-disciplinary panelists outside our service area (to ensure no conflicts of interest).
May I contact the panelists about my application?
No. Panelists will receive all applications via mail and communicate with TACBR staff during a small window of time (approximately 6-weeks). We encourage you to contact TACBR staff for panel comments - after July 1 and before September 1. However, no panel comments will be attributed to any panelist.
I submitted my application - prior to the March 6, 2009 deadline - and realize I forgot to include an item. What should I do?
You may submit the information to TACBR staff prior to the March 5, 2010 5:00 p.m. deadline. If you realize you've forgotten an item after March 5, 2010, TACBR is unable to accept this information and will return your application.
Why does my project/program need to take place between July 1 and June 30?
TACBR's fiscal year operates during these time frames each year. For accounting purposes, our annual audit and planning purposes, your project/program must occur during these dates.
Why do I need to make three (3) copies of each application item?
Two (2) copies are needed for the panelists and one (1) copy will remain in the TACBR office (as a back-up and copy of record).
Do I need to answer all of the narrative questions?
Yes. Your answers will guide the panelists in their decision making process (in addition to reviewing all of your materials). If you do not answer all the questions and the panelists are unclear about any component of your project/program, you may receive a lower score and consequently, be less competitive in the pool of applications.
How do I ensure that my application is complete?
Use the Check List in the GAP Guidelines and on your GAP Application form.
I would like to outline a project/program that is currently underway. Is that okay?
No. Projects/programs must not be underway or completed, prior to the project start date. (And after July 1, 2010).
Do I need to match the grant award with other funds?
No. There is no cash or in-kind match required. However, your project/program might cost more than the $1,000 maximum GAP award. This is entirely permissible and the panelists will understand that you are only asking for the maximum GAP award and not any additional funds.
May I use the funds to purchase equipment (i.e. lap tops, digital camcorders, etc.)
No. GAP funds are for program/project costs only.
Why do I need a Work Sample Index?
This one (1) page (typed) document lists your work samples and will guide the panelists in reviewing your materials in a certain order (per your instructions). Please include your Name at the top of the work sample index and list as follows: Title, Media and Date Produced.
Do I need three (3) separate sets of my work samples?
Yes. TACBR will send these to the panelists for their review. If you do not include all three (3) sets, your application will be incomplete and returned to you.
Why are there limits as the number of slides/digital images, length of audio cassettes, etc.?
The panelists will be reviewing many, many applications and will have limited time. A thoughtful and carefully selected work sample (that quickly and easily reflects your artistic excellence as an artist) will help them in their review.
What will the panelists look for while they are reviewing applications?
The panelists will judge your application using two (2) evaluation criteria: 50% Artistic Quality (while examining your work samples, resume, and quality of your project) and 50% Artistic Merit (while reviewing the appropriateness of your budget, your goals/outcomes and evaluation methods and evidence of careful planning).
Must I have an outreach component?
Although not mandatory, TACBR encourages applicants to include an outreach component as part of their project/program. For example, an artist might conduct a round table discussion or brief workshop on conference/master class activities or invite the public to a performance or exhibition that is the result of their funded project/program.
When will I learn if I've been selected for a grant?
TACBR will notify you mid-May. Once you submit your application, please do not contact TACBR about the status of your application.
What happens if I receive a grant?
You will receive a GAP Management Packet, which includes detailed information about next steps with your project/program.
May I receive the entire grant up front?
You will receive 85% of your award (once you submit a Cash Request Form) and the remaining 15% after you submit your final report to TACBR.
When is my final report due?
Your report is due 30 days after the grant cycle, but we encourage you to submit your final report right after your project/program has been completed.
I was not selected for a GAP award. May I receive feedback on my application?
Yes. Please contact Rhonda Hale at 540-224-1205 to set-up an appointment and she will discuss your application with you. Please wait until AFTER July 1 to schedule your appointment and BEFORE September 1.
May I re-apply for GAP next year?
If you are not selected for funding, you may apply next year. If you are selected for a grant, you must wait three (3) years before re-applying (due to limited TACBR funds). For example, if you receive a grant during July 1, 2010 and June 30, 2011, you are eligible to apply again for the March deadline 2013.
Where does GAP funding come from?
Funding for this cycle of GAP is funded by contributions from local individuals.
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